NOTICE REQUESTING PROPOSALS
FOR VENDED MEALS
RFP #012021
Notice is hereby given that this RFP is being issued by the following school food authorities: River Springs, Citrus Springs, and Empire Springs Charter Schools of Southern California (hereinafter referred to as “SFA”), acting by and through their Governing Boards for requesting proposals for a Vended Meal Contract (hereinafter referred to as “Vendor[s]”) to provide pre-packaged meals to the SFA food service programs.
Vendors should not construe from this legal notice that the SFA intends to enter into a contract with the Vendor unless, in the opinion of the SFA, it is in the best interest of the SFA to do so. The SFA reserves the right to negotiate final contractual terms with the successful Vendor.
The Request for Proposal (RFP) documents may be obtained from the SFA via the organization’s website, email, U.S. mail, or facsimile transmission. RFP documents are located online at http://springscharterschools.org/about-us/nutrition-services. To request the RFP documents via e-mail, U.S. mail, or facsimile, please contact Holly Hungerford Cocking at Holly.HungerfordCocking@SpringsCS.Org. If your request for documents includes questions or requests for clarifying information about the RFP, your questions or request will be recorded and the answers provided during the question and answer period.
The SFA will accept all bids received on or before February 26, 2021 at 2:00PM PST. The SFA will not accept bids that are received after the deadline. One (1) labeled, signed original and one (1) copy, and one (1) electric copy of the proposal should be submitted.
Written proposals must be submitted in a sealed envelope labeled:
Proposal For Vended Meals 012021
River Springs Charter School
27740 Jefferson Avenue
Temecula, CA 92590
Attn: Holly Hungerford Cocking
Electronic proposals must be submitted to: Holly.HungerfordCocking@SpringsCS.Org
Request for Proposals for Vended Meals PacketThe SFA reserves the right to reject any or all bids, and to waive any errors or corrections in a bid or in the bid process. The SFA will award the Contract based upon a review and analysis of the bids to determine which bid best meets the needs of the SFA.RFP 012021 Springs CoOp – Nutrition Services
Frequently Asked Questions
Is this bid voluntary or required?
The River Springs Charter School SFA is engaging in a regularly scheduled competitive procurement. The Citrus Springs Charter School and Empire Springs Charter School SFAs are engaging in competitive procurement at this time to join the River Springs Charter School SFA in a cooperative purchasing effort.
Why are you seeking a new vendor?
The River Springs Charter School SFA is engaging in a regularly scheduled competitive procurement. The Citrus Springs Charter School and Empire Springs Charter School SFAs are engaging in competitive procurement at this time to join the River Springs Charter School SFA in a cooperative purchasing effort.
Can you tell us a bit more about the exact equipment needed? (How many retherms, how many warmers and refrigeration needs)
The types and quantities of equipment needed are indicated in Exhibit B on the 29th page of the RFP document.
Do you need daily delivery to all 9 sites listed? Or daily delivery to one central location?
The Citrus Springs Santa Ana Student Center and Empire Springs Charter School Van Nuys locations are the only sites that require daily delivery of ready-to-eat meals as indicated in Exhibit B on the 29th page of the RFP document. The Pacific Springs Charter School Otay Ranch Academy utilizes only shelf-stable breakfast meals, and their delivery frequency is to be agreed upon based on storage capacity and ADP. The remaining sites have warming kitchens and operate a heat and serve model, and their delivery frequency is to be agreed upon based on storage capacity and ADP.
Is there a pre-bid meeting coming up?
There will be no mandatory pre-bid meeting. Vendors should feel free to submit as many questions as needed to ensure an adequate understanding for the provision of a complete proposal.
How many delivery sites? (RFP says 9)
There are nine locations requiring vendor delivery as identified in Exhibit B on the 29th page of the RFP document. Two of these locations are used to distribute meals to additional Springs locations that do not currently require vendor delivery.
Delivery frequency to the sites?
Delivery frequency varies by site based on factors such as menus, service model, participation, and storage capacity. The most recent delivery schedules to sites were as follows:
| Site Name | Location Address | Current Delivery Schedule |
| Citrus Springs Charter School, Santa Ana Student Center | 2121 North Grand Ave. Santa Ana, CA 92705 | Monday, Tuesday, Wednesday, Thursday, Friday |
| River Springs Charter School, Magnolia Student Center | 4020 Jefferson Street, Riverside, CA 92504 | Tuesday, Friday |
| River Springs Charter School, Palm Academy | 81-840 Avenida 46, Indio, CA 92201 | Tuesday |
| River Springs Charter School, Renaissance Valley Academy | 1091 W Esplanade San Jacinto, CA 92583 | Tuesday, Friday |
| River Springs Charter School, Hemet Quest Student Center | 790 West Acacia Avenue Hemet, CA 92543 | Tuesday, Friday |
| River Springs Charter School, Bear River Student Center | 26800 Newport Road Menifee, CA 92584 | Tuesday, Friday |
| River Springs Charter School, Temecula Student Center | 43040 Margarita Road Temecula, CA 92592 | Tuesday, Thursday, Friday |
| Pacific Springs Charter School, Otay Ranch Academy | 1615 Mater Dei Drive Chula Vista, CA 91913 | Tuesday |
| Empire Springs Charter School, Van Nuys | TBD | Monday, Tuesday, Wednesday, Thursday, Friday |
